Council Notes From All Over

LEDUC COUNTY COUNCIL
Lorna Lowe

    Council was called to order at 1:30 pm with Mayor Whaley and Councillor Schonewille absent. There were no changes to the agenda and no public commentary.

Undeveloped Road Closure And Sale: 
    Council had received a letter from land owners Will and Wendy Johnson asking to purchase an undeveloped portion of range road 234 along SW-16-49-23-W4 which extended into their property, consisting of approximately 0.22 acres of land. Council unanimously approved the road closure and sale of the land for a sum of $2,000.00. 
2016 Alberta Summer Games Partnership: 
The City of Leduc had approached the County of Leduc requesting the County's support by joining them as a partner in bidding for the 2016 Alberta Summer Games. Dean Ohnysty, Leduc County's Director of Parks and Recreation, suggested that the County and City draw up a formal partnership agreement outlining the participation expected from each party. He stated that "It would be very difficult for the City to host the games without our support." 
    Council agreed that with the past success of hosting the 2008 Alberta Winter Games they would expect the experience of hosting the Alberta Summer Games would be equally as positive and would also be a good example of municipalities successfully working together. Council unanimously agreed to support and partner in the bid.

Address Naming In Crossroads Subdivision: 
    Focus Corporation and Remington Development Corp. sent a letter to Council requesting the naming rights to the main roadway in their Discovery Park subdivision. The proposed street name was Discovery Way. Council unanimously agreed to the naming of the roadway.

Draft Area Structure Plan:     Representatives from Dundee Developments came before Council requesting approval to create a Draft Area Structure Plan for sections 28 & 33 of 50-24-W4. They brought their request to Leduc County prior to presenting the same request to the Town of Beaumont on Jan. 21, 2014. Council made it clear that if they were to approve the creation of this Draft ASP it in no way guarantees an approval of the document or the approval of development at a letter date.
    Council unanimously approved of the preparation of the Draft ASP and stated they would send a letter to the Town of Beaumont requesting a collaborative intermunicipal review of the proposed area structure plan.
    Council was adjourned at 3:20 pm with no in camera items.  

TOWN OF CALMAR COUNCIL
Lorna Lowe

    Council was called to order at 7:03 pm with all Councillors present. There was one deletion from the agenda and no public presentations.

North Saskatchewan Watershed Alliance: 
    Council received a request for operational support from the NSWA asking for a donation of .50 cents per resident from the Town of Calmar. Council unanimously defeated the Motion for support. 

Fire Cost Share Agreement Meeting: 
    In a letter sent to Leduc County on Nov. 8, 2013, Calmar Council requested a meeting to discuss a cost sharing agreement on the construction of the new Calmar Fire Hall. Council unanimously voted to propose a joint meeting to be held on February 5, 2014.

Alberta Order Of Excellence Nomination: 
    Calmar Council was asked for local nominations for the Alberta Order of Excellence. Council agreed that no names immediately came to mind so determined that there would be no name put forward this year.

Calmar Christmas Lights Competition Winners: 
    First place in the 2013 Calmar Christmas Lights Competition was awarded to #1 Westview Way, second place was #50 Spruceview Cres., and third place was 5209 - 49 St. The winners received gift cards from Hayduk Lumber.
Council was adjourned at 7:57 pm to go in camera.

VILLAGE OF WARBURG COUNCIL

Linda M. Steinke
 
New Business
        The January 24, 2014 Leduc Mayors Address Luncheon featuring 2014 updates for City of Leduc Mayor Greg Krischke and Leduc County Mayor John Whaley is open for all Council to attend.
        Council received a copy of the 2012-2013 North Saskatchewan Watershed Alliance Annual Report and declined a request to make a $0.50 per capita donation totalling $394.50. No donations have been made before.
 
Signs
        After meeting with members of Council at the 2013 Alberta urban Municipalities Association Convention on November 21, 2013, a letter was received from Michael Botros, Regional Director with Alberta Transportation (AT) Regional Services Division, North Central Region, summarizing the key issues discussed. 
 
School Crosswalk Sign locations:
        The existing sign along Highway 770 north of the school is too far north.  The Village recently constructed a sidewalk on the east side of the highway which should allow the cross walk to be relocated.
        Another cross walk is needed at the intersection of Highway 770 and 54 Street. The Village asked Alberta Transportation staff member coming out for the review to contact the Village Administrator prior to arrival on site.
        Why is the speed zone 50 km/h past the school on Highway 770 when it used to be 30 km/h?
        Alberta Transportation will review and respond by March 2014.
 
Information Signs:
        The village inquired about the placement of town information signs along Highway 39 and Highway 660. AT advised that there were two types of sings used if the municipality is located on the highway and a second, smaller sign, if the municipality is not on the highway. Information was passed along regarding the Tourist Oriented Directional Signs and Logos  (TODS/LOGO)  & the Community Attraction and Faciilty (CAF)  sign programs.
        Administration will set up a date for Alberta Transportation representatives to come out to view and discuss the issues firsthand. 
 
Arena News:
        The lights have been installed and received good reviews. 
        Welcome to Elaine Scott--the new weekend janitor. 
        Requests for quotes from an engineering firm for the replacement of the roof and the cost of an elevator to replace the wheelchair lift. 
        Krista Kohl has entered the arena in the UFA’s Get ‘n’ Give contest. The UFA will award five $50,000 prizes to organizations that champion rural sustainability between September 10, 2013 and April 25, 2014.
        The Town Administrator advised the board not to spend money for which they have not yet applied, and not to expect money for the roof from the Village cost-sharing program until 2015 because the lighting project will be for 2014.
        The Village was asked to keep the handicapped parking space free of snow and they responded immediately. 
        The playroom for the kids (the old smoking room) was recently wrecked due to a lack of parental supervision.  Mayor van Assen noted there was a TV in there with videos and games. It was warm and snug to watch through the window. Unfortunately, “someone wrecked it, so we shut it down.”  
 
Snow woes:
        Council has tasked Administration with a snow removal plan (including the cost of trucking and securing a dumping site) for the excessive snow that has fallen so far this year. “We know more is on the way.” The public is cautioned to be careful at intersections where the snow is piled so high and wide that it is causing reduced visibility and is a driving danger. 
        With all this snow comes the potential for flooding when it melts. Council wishes residents to know ahead of time, “We will do our best.”
        Councillor Tina Smith and Mayor van Assen noted there have been concerns expressed over some snowmobilers lack of respect (and disregard the Village of Warburg’s Off-Highway Vehicle Bylaw 71/05) by operating through the Village during the night and the wee hours of the morning when police are not around. “Riding into town at 2 AM wide open, or idling at 4 AM and trying to talk above the engine noise,” when residents are still trying to sleep, is not acceptable, said the mayor. His advice to residents encountering this behaviour is to not only call the police, but to get photographic or video evidence of the culprits and be willing to go to court. 
        Snowmobilers are to keep to the 20 km/hr maximum speed limit and are not allowed to operate within the Village from 11 PM to 7 AM.  
 
Pioneer Ag Society: 
        Consideration is being given to applying casino earnings towards the hardwood floor, table and chairs, sinks and taps in the bathrooms, and a thermostat to control the extremely hot water temps in the bathrooms (coming from the kitchen line). 
        The Society is looking to change the bylaws dealing with accounting requirements.  “The Society spent $6 thousand last year on a certified accountant; now, the head of the Ag Society says we don’t have to do that.”
 
Warburg Fire Department:
        48—that’s the total number of calls in 2013 for the Warburg Fire Department. The stats are as follows:  Structure fire—5,  Grass fire—12,Vehicle fire—1, Motor Vehicle Accident (MVA)—8, Medical—7, False Alarm—12, Gas leak—1, Department Assistance—1, Mutual Aid—2 received and 1 given;  Thank you, Warburg Fire Department, for your service—your volunteer service—to the community.
 
Library:
        The Village dedicated a bench and plaque to honour Margaret Bokowski for her many years of dedicated service to the Library Board as a trustee and treasurer.  Her delightful quilts, donated for the yearly Christmas raffle to raise funds for the library, are treasured by dozens of people in the community and surrounding areas. 
 
INFORMATION:
Icelandair:         
          Mayor van Assen received notification that Icelandair will begin operating non-stop service between Reykjavik and Edmonton International Airport starting March 5, 2014. 
        To kick things off, from March 5-8, the Official Iceland Delegation will visit Edmonton to celebrate the inaugural inbound flight, build relationships and learn more about business and tourism opportunities.  Iceland will  host “A Taste of Iceland” showcasing its culinary delights. 
        Then, the Official Edmonton and Northern Alberta Delegation will visit Reykjavik to forge new tourism, business and cultural links and raise awareness about the new non-stop service from March 8-12.
 
MISC:
        The Village received a note from High River Mayor Craig Snodgrass thanking all residents who donated to the High River Disaster Relief Fund ($250 total).  “…funds are being directed back into the community through projects aimed at flood recovery and renewal.”
        To facilitate oversight and transparency with regards to political contributions, Elections Alberta sent the Village a request for a listing of municipality owned, controlled, associated and/or affiliated entities (commissions, boards, corporations, societies, foundations, etc.) to ensure there are no direct or indirect political contributions being made in contravention of the law. Mayor van Assen stated the municipality does not donate to any political parties.
        Twelve residents attended the Christmas Open House. The winner of the gift basket was Pauline Brandt.

VILLAGE OF THORSBY COUNCIL

Linda M. Steinke

BYLAWS/POLICY
        The annual Borrowing Bylaw provides a Line of Credit with the financial institution and is presented to Council at the end of each year as a housekeeping item. It is not intended for direct borrowing for Capital projects.  Council gave Bylaw #2014-01 the third and final reading and carried the motion to accept.
        Council Passed Retention Bylaw #2005-08. At the November 26, 2013 regular meeting of Council, Council asked why some items were missing from the year sequence of hard copy documents (not electronic copy) for disposal. Administration confirmed that the gaps in sequence were because the hard copy of old documents had been missed from previous destruction runs and those records have now been pulled for destruction.  
        Policy 2014-001 Vacation Leave discussion has been tabled until the February 4, 2014 Council meeting in order to review and ensure Village Policy aligns with the C.U.P.E. agreement.
 
INFORMATION ITEMS
        Council received letter from Leduc County advising the appointment of the following Representatives to the Intermunicipal Liaison Committee: Mayor J. Whaley, Councillor J. Schonewille, Councillor C. Stumph. The Village of Thorsby is represented by Mayor Rasch.
        North Saskatchewan Water Alliance sent its Annual Report with a request for a $0.50 per capita contribution. While Mayor Rasch praised the group for setting great things in place for the future, he added, “we always say no because we are [financially] limited to what we support; so we tend to support local versus outside interests.”  
        To facilitate oversight and transparency with regards to political contributions, Elections Alberta sent the Village a request for a listing of municipality owned, controlled, associated and/or affiliated entities (commissions, boards, corporations, societies, foundations, etc.) to ensure there are no direct or indirect political contributions being made in contravention of the law. Acting Chief Administrative Officer (ACAO) Christine Burke stated there are none.
        
BUDGET PLANNING
          Council will hold a non-public Budget and Planning discussion on February 1st with Transition Solutions in order to see the budget before public consultation. 
        The public Budget and Planning discussions will be held on February 4th and 13th from 7 to 10 PM at the Community Hall.
        Committee of the Whole meeting will be held February 18th; Regular Council will be held on February 11th and 25th. 
        Deputy Mayor Rick Hart stated he’d like to see a “how to read a budget” session because Thorsby has never had a “Service Level” budget before.  Neither has staff.  Staff had requested a push back date for budget prep as they are working at maximum capacity and are dealing with no CAO.
        
COMMUNITY HALL
          Council and staff met at the hall in January, going room to room to identify and address the challenges and how to move forward. Council entertained questions such as: Is there money in the budget to do an assessment and audit?  What is the hall’s life expectancy and what is involved in bringing it up to code? Are there other options such as the attaching a kitchen set up at the Rec Center and having the field house be the community hall and closing the present Community Hall?  Are we achieving maximum usage? 
        Deputy Mayor Hart said it would be nice to have a community hall with wheel chair access and on one level.
        Council will continue to explore its options through information gathering and the budget process and invites community input to deliver a sound decision.
 
MISC.
        Councillor Lloyd Jardine has been appointed as the Village of Thorsby’s representative to the Capital Region Board Land Use Planning Committee.
        Deputy Mayor Hart indicated he is willing to attend an invitation to a round table discussion on the Federal Budget with MP Blaine Calkins—date pending.  


Lorna Lowe

    Council was called to order at 1:30 pm with Mayor Whaley and Councillor Schonewille absent. There were no changes to the agenda and no public commentary.

Undeveloped Road Closure And Sale: 
    Council had received a letter from land owners Will and Wendy Johnson asking to purchase an undeveloped portion of range road 234 along SW-16-49-23-W4 which extended into their property, consisting of approximately 0.22 acres of land. Council unanimously approved the road closure and sale of the land for a sum of $2,000.00. 
2016 Alberta Summer Games Partnership: 
The City of Leduc had approached the County of Leduc requesting the County's support by joining them as a partner in bidding for the 2016 Alberta Summer Games. Dean Ohnysty, Leduc County's Director of Parks and Recreation, suggested that the County and City draw up a formal partnership agreement outlining the participation expected from each party. He stated that "It would be very difficult for the City to host the games without our support." 
    Council agreed that with the past success of hosting the 2008 Alberta Winter Games they would expect the experience of hosting the Alberta Summer Games would be equally as positive and would also be a good example of municipalities successfully working together. Council unanimously agreed to support and partner in the bid.

Address Naming In Crossroads Subdivision: 
    Focus Corporation and Remington Development Corp. sent a letter to Council requesting the naming rights to the main roadway in their Discovery Park subdivision. The proposed street name was Discovery Way. Council unanimously agreed to the naming of the roadway.

Draft Area Structure Plan:     Representatives from Dundee Developments came before Council requesting approval to create a Draft Area Structure Plan for sections 28 & 33 of 50-24-W4. They brought their request to Leduc County prior to presenting the same request to the Town of Beaumont on Jan. 21, 2014. Council made it clear that if they were to approve the creation of this Draft ASP it in no way guarantees an approval of the document or the approval of development at a letter date.
    Council unanimously approved of the preparation of the Draft ASP and stated they would send a letter to the Town of Beaumont requesting a collaborative intermunicipal review of the proposed area structure plan.
    Council was adjourned at 3:20 pm with no in camera items.  

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