Council Notes From All Over

 CITY OF WETASKIWIN COUNCIL
Barry McDonald

    The Bylaw for the Library Board allows for 10 members (one member from Council, up to two County residents and the remainder from City residents). Five City positions are currently open for the Library Board. Council appointed Irene Dika, and Michele Ruff to the Wetaskiwin Library Board for three-year terms ending December 31, 2016. Council appointed Jill Lang to the Wetaskiwin Library Board for a two-year term ending December 31, 2015 and Council appointed Robert Fornelli and Donna Hogg to the Wetaskiwin Library Board for a one year term ending December 31, 2014.

Wetaskiwin and Area Recreation Board Appointments:
    The Recreation Board consists of 9 members (one member from City Council, one member from County Council, two County residents and five City residents). Several applications were received by the deadline. Council appointed Donna Juba and Susan Spyker to the Wetaskiwin and Area Recreation Board for three-year terms ending December 31, 2016.

Subdivision and Appeal Board (SDAB) Member Appointments:
    The Subdivision and Development Appeal Board hears and decides on appeals from decisions of the Development Officer in respect to development permits and stop orders. The Board also hears and decides on appeals from decisions of the subdivision authority. The Board consists of one Alderman and four City residents. Council appointed Randy Richards to the Wetaskiwin Subdivision and Development appeal Board for three-year term ending December 31, 2016 and Phil Kohlman for a two-year term ending December 31, 2015.

Main Street Project Information:
    Council requested further information regarding 3 items related to the Main street project:
1) Speed limit, should it be lowered to 30KM/h.
2) No parking signs to better delineate parking.
3) Left turn overhead signs to be over actual lane.
    Administration recommends that the speed limit remains that same (50KM/H) as the road design and traffic flow is designed for this speed. Items two (2) and three (3) have been in the works for some time.  No Parking” signs currently on order and a design for an end bracket to extend the existing traffic light, allowing better turn sign placement is underway. City Council received the report on Main Street as information.

Coal Lake Reservoir Height Study:
    The “Coal Lake Water Supply Drought Analysis” was done by Alberta Environment in conjunction with City administration. The conclusion was that, raising the dam is not required to meet the City needs in foreseeable future. This is based on 100 years of reservoir recharge data.
    City Council received the report on the Coal Lake Reservoir as information.

Bylaw 1830-14 – Development Safety Codes, and Engineering Fees:
    Currently, fees and charges for development, safety codes permits and engineering fees were approved in a variety of formats and documents. In an effort to provide better customer service and be development friendly, it is proposed to amalgamate all of these fees into one bylaw for easier reference. City Council give second and third and final reading to Bylaw 1830- 14.

Bylaw 1831-14 Safety Codes Permit Bylaw:
    The Safety Codes Permit Bylaw allows the City to carry out duties as an accredited municipality and charge fees under the Safety Codes Act. With the development of the Development, Safety Codes and Engineering Fee Bylaw 1830-14, the safety codes permit bylaw must be amended to reflect these changes. As well, some detailed references have been removed and refer to other documents such as the Quality Management Plan.
    City Council gave first and second reading to Bylaw 1831-14, unanimous consent to the third reading of the Bylaw 1831-14 followed by third and final reading to Bylaw 1831- 14. 

Development Permit 14D003:
    The owner of 6306 – 47 Avenue (AZ Wetaskiwin Storage) has applied for a development permit to construct a 72’ x 53’ mini storage building. As this property is currently zoned Direct Control (DC), approval from City Council is required.
    The proposed new 3816 sq. ft. building would contain 28 lockers ranging in size from 25 sq. ft. to 250 sq. ft. featuring larger doors (9’ x 9’), all with interior lights. As this type of use would typically be found in a M1 – Light Industrial zoning classification, the setbacks, lot coverage and building heights have been compared to that district and are consistent with those regulations. City Council approved development permit #14D003.  

Engineering for 2014 Projects Award:
    Approved as part of the 2014 budget, project #CP 00818 is the total reconstruction of 52 Street from 43 to 47 Avenue (including water, sewer, lot services, roadway, all concrete and landscaping within the four (4) blocks.
Fourteen proposals were received from various engineering firms. City Council approved the RFP for engineering services for 2014 Projects supplied by FOCUS Corporation of Edmonton in the amount of $66,601.00 (not including GST).

2014 Grant-In-Aid Program:
    The Grant-In-Aid program was created to assist local not-for-profit groups for projects or events that benefit the community. The program was advertised in the Wetaskiwin Times, the City’s website, and the City’s e-newsletter.
    The 2014 Grant-In-Aid program received 30 applications by the deadline requesting a total of $15,000.00. The 2014 budget for this program is $10,000.00
To stay within the budget allocation, Council had the following options:
1. Distribute the $10,000 to all applicants. This would allow each applicant to receive $330.00 each.
2. Distribute the $10,000 to all City of Wetaskiwin applicants (29).  This would allow these applicants to receive $355.00 each.
3. Distribute the $10,000 to applications that help support events (23). This would allow these applications to receive $430.00 each.
    Following lengthy discussion and amendments to motions Council approved option #1.

Safety Codes Policy – 2651:
    Policy 2651 currently provides the framework for administering safety code fees. With the change of having all development and engineering fees in one bylaw and changes to the occupancy permits\damage and grading deposit fees in Bylaw 1830-14, this policy must be updated to be consistent.

Manluk Centre Marketing Focus Group-Kevin Lucas:
    The Community Services department is requesting two members of council to participate in a focus group for the Manluk Centre marketing plan for the Manluk Centre is being created. “The first step of this plan is gathering information from Council, community and staff to better understand the expectation of the Marketing plan and how best to promote the new facility.”  
    Council expressed concerns that there does not appear to be a Marketing Plan in place considering how soon the facility will be opened. Lucas responded that promotional materials were being prepared to which Council responded that is not a marketing plan. City Council appointed Councillor MacQuarrie and Councillor Neilson to represent Council on the Marketing focus group for the Manluk Aquatic Centre.

 

 

CITY OF LEDUC COUNCIL
Lorna Lowe

    Council was called to order at 7:00 pm with Councillor Smith and Mayor Krischke absent. Councillor Young chaired the meeting with no changes to the agenda and no public commentary.

Boys And Girls Club Update: 
    Executive Director of the Leduc Boys and Girls Club, Shawna Bissell, came before Council to present an update on the organization. The main topic up for discussion was the club's financial situation. The independent audit began in June of 2013, prior to the hiring of Shawna, and was just completed at the end of December 2013. The period being audited was from May of 2012 to June of 2013. Shawna reported that at the completion the auditors were not able to offer an opinion due to the lack of information provided. She stated that information from that time period was either incomplete, incorrect, or missing. She informed Council that this could be an issue for people or corporations looking to fund the program. 
    Shawna went on to state this issue will be handled by moving forward with proper documentation and book keeping procedures so next year the club will be in a "much better place". 
    The final cost of the audit was double what was projected, coming in at $26,176.50 but Council was informed that the auditors were very understanding of the past issues of the club and, being aware of the changes that had been made, were looking at possibly reducing some of their cost. Shawna concluded her presentation on the club's financials by saying that, "We are now living within our means and are in really good shape with our budget."

Downtown Storefront Improvement Program: 
    The Downtown Storefront Improvement Program would be available to business owners within the Leduc Downtown Core which would enable a business to access a grant for matching funds on approved upgrades to their storefront. 
    A motion was placed before Council to make available $150,000.00 in order to begin the program. Councillor Young commented that, "If you build it, they will come. I believe this will help to make our downtown area a 'destination' location. This is exciting times!" 
    Council unanimously passed the funds allocation and program guidelines as presented.

Alberta Summer Games Bid: 
    A joint presentation was made by the City's Community Development Coordinator, Taylor Styles and Jim Jones, Sport and Agricultural Tourism Coordinator. 
    Council was informed that Leduc had planned on bidding for the Alberta Summer Games for either 2018 or 2020 but Mayor Krischke had been approached by the Alberta Sport Connection requesting that the City bid on the 2016 games. 
    The approximate expense (based on the numbers from the 2008 Alberta Winter Games hosted by the City) were estimated at $2 million with $955,000.00 coming from fundraising and gifts-in-kind, and the remaining $1,045,000.00 to be carried by the City. Taylor did admit that these numbers were just rough estimates and were expected to change somewhat. Council unanimously voted to put forward a bid for the games.

New Transit Branding:             With the City poised to purchase its own buses, administration determined that the buses, along with the DATS system, should have its own distinctive look as well as a new name. 
    Council unanimously agreed to the colour scheme presented as well as retiring the name "C-Line" as of September 1, 2014 and renaming it "Leduc Transit". 
    There were no in camera items and Council was adjourned at 8:16 pm.

 

 

 Linda M. Steinke
 
Departmental Budgets:
          The 2014 Proposed Budgets for FCSS ($34,050) and Warburg Fire Department ($57,300) were accepted by Council as presented. 
 
Pumper 9:
        A Leduc County mandate states its mobile fire equipment is to be replaced every ten years.  Pumper 9, a 1-ton truck, is now due to be replaced.  Warburg Council wishes to opt out of the suggested cost share purchase price of $180 thousand for a new pumper. ($225 thousand minus trade in.)
        CAO Pankewitz reports that though the Village jointly purchased Pumper 9 on a cost-share basis with Leduc County, the “mini-pumper” has been used solely to put out grass fires in Leduc County, adding if the Village needs to put out a smaller fire, they use their bigger pump truck that connects to a hydrant instead. There are no hydrant hookups on Pumper 9 and it is limited to carrying 300 gallons of water.
        However, because of Pumper 9’s other-use potential within the Village, Council moved to make an offer to the County for $45 thousand (trade in value) to purchase the truck “as is”—outfitted with rakes, shovels, hose, etc.. The truck has about five thousand kilometers on it and is designed to pull other equipment. If successful, Council is amenable to making Pumper 9 available to the County for future fire calls—terming it a “win-win”.
 
BUDGET DISCUSSIONS:
          Council looked at the Village Multi-Year Capital infrastructure Plan (naming projects and estimated costs from years 2011 to 2021) and the working copy of the 2014 budget. 
 
Paving Projects:  
    2014 brings a big, hopeful “IF” for paving project opportunities within the Village.  According to the CAO, the Village has$200K in General Reserves, $143K in Roads, and “a couple hundred thousand” in Municipal Sustainability Initiative (MSI) for paving projects. 
        “If the anticipated 1/3 cost share becomes available (through the Federal and Provincial budgets [to be revealed end of March]), we’ll go for $1.5 million,” said the CAO--something Mayor van Assen describes it as a “huge shot” for Warburg. 
 
RV Park upgrades: 
    $150 thousand (including $50K in transferred reserves) will be budgeted for upgrading power, water, sewer and washrooms.  Councillor Cheney suggested getting the trees trimmed as well because she’s had complaints about scratched vehicles. There was also a discussion about charging for sewage dumping. 
        
Let’s Get Fit: 
    Councillor Maine inquired about developing walking paths, splash parks, etc. to draw people into town. 


    Councillor Smith agreed that with the trend for getting fit, developing walking/biking/skating trails would be a good draw. 
        Deputy Mayor Rapati suggested that developing a paved walking trail before the streets are paved might become a contentious issue.  
        Councillors Maine and Smith asked to include fitness and recreation in the 5-10 year Plan and inquired about developing the old railroad track area for trails—something that everyone in the community could use.  
        CAO said the owner, Leduc County, has offered to work with groups who have a plan, including helping to secure grants.  The track area stretches from “here to Sunnybrook.”  Mayor van Assen noted the track from the Village west is already leased. 
        Deputy Mayor Rapati suggested adding a new budget line for “future recreation village enhancement.”  
        CAO said that there is already a reserve for “recreation development,” but it is “without specification.”  Five years ago, $20 thousand was budgeted annually—there is currently $101,000 in it. The line item is reflected in the monthly budget.
        Mayor van Assen said to “…leave it as recreation reserve and we’ll just expand it.” 
    Sewage Lagoon Solar Bee aerator ($100 thousand) was removed from the budget line.  CAO reports Alberta Environment has been taking yearly samples and its analysis indicates the Solar Bee is not necessary.

Village office upgrades:             $10,000 has been set aside for upgrading flashing and air conditioning. 
Garbage Cans: 
    Crows and cats are a constant nuisance, tearing apart the black garbage bags that have been set out for pickup. Council has tasked Administration with pricing out the bulk-purchase of roll-able garbage containers for all residents, and investigating how other communities administer it. CAO indicated the upcoming 39/20 meeting might be a good place to inquire since these representative communities already using the roll-out garbage cans also employ the same garbage pickup company as Warburg.
Public Works:  
    The $30,000/year capital items will be budgeted as follows: finishing the shop roof (2014); skid steer purchase (2015). 
Other items discussed:  
        An estimated $15K will be needed to flush sewer lines (last done in 2006). In 2016, “flush the sewer lines” will be incorporated into the ten-year plan.
        $5K budgeted to clean the water reservoir (divers last cleaned the reservoir in 2004).  The results this time will determine the next interval for cleaning.
        You may have rumbled over the hole in the road at 52nd Ave and 50th Street by the Lutheran Church.  Unfortunately, it contains a shut off valve so it cannot be paved over; and gravel fill does not remain in.  The shut off valve will need to be raised up and the asphalt built up about it.
        There were three waterline breaks in 2013 costing $5 thousand each—more for the break at 56th Ave. due to the need for pavement repairs—so $20 thousand has been earmarked for waterline breaks in 2014.
        The Village will bring someone in to, “shoot some levels”  in the north-west end that are prone to run-off flooding to help determine a way forward.
Security cameras:
        Community events sign to be placed at Highway 39.
.

 

TOWN OF MILLET COUNCIL
Stacie McKinney

Council was called to order 6:00 p.m. January 22, 2014, by Mayor Lorenson. Councillor Tony Wadsworth was absent.

Additions and Adoptions of Agenda
Millet Fire Awards – Invitation to The Millet Fire Department’s Awards Gala                                                                                      
    The Awards Gala is March 1, 2014.   Mayor Lorenson, Councillors Sadoroszney, Garrett, Pydde and Pyle will be attending.

New Business:
    Wetaskiwin & County Sports Hall of Fame – Invitation Wetaskiwin & County Sports Hall of Fame Banquet will be held March 29th, 2014. Councillor Garrett will attend.
 
    The Alberta Award of Excellence – Nomination Letter inviting Council to make a nomination. The Council nominates Brenda McKinney for her 26 years of service to Millet Minor Hockey.

Leaders of Tomorrow Kickoff:
    Invitation to the Leaders of Tomorrow Kick Off was held January 22nd in Wetaskiwin , Councillor Sadoroszney attended.

MGA Council Education Sessions:
    Education sessions will be January 29th in Nisku. Councillors Pyle,Peel and Sadoroszney will attend.

Millet Fire Department Hall Waiver:
    Millet Fire Department requests a waiver of fees for their annual awards March 1, 2014. Council approves.

Capital Equipment Purchase Budget Request:
    Don Gilmont, Director of Public Services, has requested a pre- approval for a capital purchase from the 2014 budget. The department would like to purchase a Skid Steer, with a built in snow blower and snow bucket. The cost of this is 53,906.00. Council approves.
 
Council was adjourned at 6:20.

 

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