The County of Wetaskiwin awarded a three year gravel supply contract to a Lacombe company at their regular Public Works council meeting July 23.
The tender results for the three year gravel supply contract were presented by Director of Public Works Neil Powell.
In his agenda memo Powell stated, “The current contract for Supply, Load Scale, Haul and Spreading of Gravel is an extension to the original contract signed in 2015.
“This contract expires December 31, 2019.
“Public Works prepared a new Gravel Supply Tender for the Supply, Load, Haul and Spreading of Gravel for a three-year term, 2020-2022 inclusive.
“The existing contract which expires at the end of 2019 was catered towards Winter Gravelling, therefore the contract contained provisions that restricted the timing of supply and haul. In anticipation of a Fall Gravelling Program, the new tender included provisions which allowed the County to schedule their gravelling program at any time in the year, removing the Winter haul – January to March restriction.
“The specifications of the new tender indicated that most of the haul was likely to occur during the Fall months. Tender 2019.3208.01 was posted May 15, 2019 on the Alberta Purchasing Connection (APC) and advertised in the local newspaper.
“The tender closed June 19, 2019 with the following three bids received (Bidder Schedule B, Schedule C, Total Bid):
Hopkins Construction (Lacombe) Ltd. $1,220,630, $248,750, $1,469,380
Jones Trucking & Backhoe Service Ltd. $1,418,000, $342,500, $1,760,500
Mixcor Aggregates Inc. $1,656,530, $425,000, $2,081,530
“The total bids are for a one-year supply and are binding for years 2020, 2021 and 2022 (a term of 3 years). The contract does allow for a two-year extension (2023-2024) upon mutual agreement with the only adjustment factor (negotiable element) being cost of living increases (i.e. COLA).
“Administration has reviewed the submitted tenders and has determined that Hopkins Construction (Lacombe) Ltd. has provided the lowest overall bid and scored the highest ranking in the evaluation rating. Hopkins has satisfied all the conditions of the bid.”
Powell stated the county knows Hopkins Construction well and would be confident in their service. “Public Works has had the opportunity to work with Hopkins for many years and have had no major issues with the quality of the gravel, pit operations or their haulers. PW would welcome the opportunity to continue this working relationship.”
Powell recommended councilors approve the low bid from Hopkins Construction. They did so by a 6 to 1 vote.